Log a petty cash claim

Petty cash claims go through the same document pipeline as invoices, with the policy limits applied automatically.

Before you start: finance access for the outlet. Approving claims and reconciling the float are manager or owner actions.

Policy limits

Rule	Value
Maximum per entry	RM1,000
Receipt required above	RM30
Float target	RM500

The form enforces these. A claim above RM30 without a receipt cannot be submitted.

Log a claim

1. Open Money › Finance › Petty cash › Claims.
2. Click New claim and photograph the receipt or upload it. Merchant, amount and date are pre-filled from the receipt where the AI can read them.
3. Choose the category and add a note if the purpose is not obvious.
4. Submit.

Approve or reject

Managers see pending claims in the same tab. Open a claim, check the receipt in the preview, and choose Approve or Reject with a reason.

Reconcile the float

1. Count the cash in the tin.
2. Open Reconcile float and enter the count. The screen shows approved claims since the last reconciliation and the expected balance.
3. Record the reconciliation. A difference is recorded as a variance, not hidden.

Check for leakage

The Analysis tab lists approved claims with no receipt attached and a category breakdown for the period. Chase missing receipts before month end.

Export

Choose Request accountant export for the period. The file lands in Exports.

Related

• Run your first month-end close