Photograph the invoice. Check three fields. Approve.

• Owners who want to know food cost this week, not next month.

• Managers who receive the deliveries and the paper.

• Accountants who need clean, matched bills with the source attached.

• 01

  Capture on the spot

  Use the camera on your phone, drop in a PDF, JPEG, PNG or WebP, or save a capture for later. If the connection drops, captures queue on the phone and upload when it returns.

• 02

  Let the AI read it first

  Supplier, invoice number, date, line items, tax and total are filled in for you. Nothing is accepted on your behalf. You see what it read and you decide.

• 03

  Review with the keyboard

  Arrow keys move through the queue. Cmd+Enter accepts a valid document. Plus and minus zoom the preview. A clean invoice takes seconds.

• 04

  Accept the confident ones in bulk

  Documents the AI read with 95% confidence or higher can be accepted together. Anything less waits for a person.

• 05

  Catch duplicates before they cost you

  Every file is fingerprinted before upload. A repeat is blocked with a clear message and an explicit override if it really is a new bill.

• 06

  One approval, three results

  Approving a bill records it in payables, records the purchase lines in stock and updates the supplier price history. If something fails halfway, the document stays recoverable, never lost.

• 07

  Keep the library searchable

  Search, sort and filter every document by status: to review, approved, blocked or with issues. Deep links open a document straight from the audit trail.

• 08

  Handle blocked files safely

  Files that fail the virus scan go to a blocked workbench. Request a rescan, release a false positive, place a legal hold or dispose of the file, with the reason recorded.

1. 01

   Capture

   A manager photographs the invoice at the receiving dock or forwards the PDF. The file is scanned and appears in the review queue.

2. 02

   Review

   The AI draft fills the form. The reviewer checks supplier, total and tax, fixes anything the AI missed, and links the purchase order or delivery note.

3. 03

   Approve

   One approval posts the bill. Payables, stock and supplier prices update together, and the approval is stamped with the reviewer's name.

• Bulk accept is offered only for documents with an extraction confidence of 95% or higher. In the product
• Files are fingerprinted with SHA-256 before upload, so a duplicate is blocked before it is stored. In the product
• Approval posts to payables and stock in two recorded steps. If the second step fails, the document shows an incomplete state with a retry, instead of disappearing. In the product

Honest limits

• Finance and payables

  Every approved bill lands on one aging board, matched to its purchase order and delivery. Petty cash, cash position, SST and e-Invoice records and the month-end close live in the same place, with the evidence attached.

• Stock

  Receive deliveries against purchase orders, count stock on a phone, log waste and transfers, and see what every balance is based on. Low-confidence numbers tell you which count would fix them.

• Purchasing

  Requisitions, purchase orders, quotes, supplier comparison and receiving in one numbered pipeline. Every order carries Malaysian tax codes and links forward to the delivery and the invoice.