---
title: Invoice review fields
description: Every field on the invoice review form, what it accepts, and what it changes when the document is approved.
order: 5
updated: 2026-09-16
keywords: invoice, fields, review form, supplier, tax code, line items, e-Invoice evidence
---

The review form is filled by the AI draft and checked by a person. This page lists every field and its effect on approval.

## Parties and identity

| Field          | Accepts                                                                   | Effect on approval                                                   |
| -------------- | ------------------------------------------------------------------------- | -------------------------------------------------------------------- |
| Supplier       | A canonical vendor from the catalogue; an alias can be suggested          | Sets the payable's vendor and terms                                  |
| Invoice number | Text                                                                      | Bill reference; used for duplicate detection with the vendor         |
| Invoice date   | A date in the printed format shown (dd/mm/yyyy, mm/dd/yyyy or yyyy-mm-dd) | Bill date; due date is derived from vendor terms                     |
| Currency       | MYR                                                                       | Fixed for Malaysian organisations                                    |
| Document type  | Invoice, credit note, delivery note, receipt, other                       | Credit notes reduce a bill; delivery notes create receiving evidence |

## Amounts

| Field         | Accepts                                  | Effect                                                             |
| ------------- | ---------------------------------------- | ------------------------------------------------------------------ |
| Lines         | Count of line items                      | Informational                                                      |
| Tax           | RM amount                                | Must equal the sum of line tax                                     |
| Tax code      | `SST6`, `SST8`, `EXEMPT`, `OUT_OF_SCOPE` | Default code for lines; see [Tax codes](/docs/reference/tax-codes) |
| Invoice total | RM amount                                | Must equal lines plus tax, or the form stays invalid               |

## Line items

| Field             | Accepts                                                               | Effect                                                     |
| ----------------- | --------------------------------------------------------------------- | ---------------------------------------------------------- |
| Item code         | A catalogue SKU                                                       | Purchase line in Stock; price observation for the supplier |
| Quantity and unit | Number and unit; conversion applied if the unit differs from the base | Stock balance change                                       |
| Line total        | RM amount                                                             | Cost basis for recipes                                     |
| Line tax          | RM amount and code                                                    | Tax line on the bill                                       |

## More details

| Field                 | Accepts                                             | Effect                                                |
| --------------------- | --------------------------------------------------- | ----------------------------------------------------- |
| Self-billed           | Toggle                                              | Marks the bill as a self-billed e-Invoice record      |
| e-Invoice evidence    | UIN, Long ID, Validation ID                         | Stored on the bill; shown in the e-Invoice lanes      |
| Safety finding        | Finding, severity, disposition                      | Raises a food-safety record from the delivery         |
| Match expectation     | Purchase order and delivery note references (typed) | Drives the match status: matched, variance, unmatched |
| Duplicate disposition | Reason for overriding a duplicate block             | Recorded on the document                              |

## Bulk accept eligibility

A document is offered for bulk accept only when its extraction confidence is 95% or higher and no field has been changed by hand.

## Related

- [Review and approve an invoice](/docs/how-to/review-and-approve-an-invoice)