---
title: Run a request for quotation
description: Send a request for quotation to several suppliers, record their responses, compare them, and award the best one into a purchase order.
order: 12
updated: 2026-09-16
keywords: RFQ, quotation, quote, suppliers, award, compare
---

A request for quotation (RFQ) collects prices from several suppliers for the same items before you commit to an order.

**Before you start:** procurement write access. The suppliers you want to ask must exist in the catalogue.

## Draft the RFQ

1. Open **Purchasing › RFQs** and click **New RFQ**.
2. Add the items and quantities, the delivery window and the closing date for responses.
3. Choose the suppliers to invite. Save the draft.

## Send it

Choose **Mark sent** once you have sent the request to each supplier through your usual channel. The RFQ moves to _Sent_, then _Collecting_ as responses arrive.

## Record responses

For each supplier reply, open the RFQ and choose **Record response**. Enter the unit price per line, lead time in days, minimum order quantity and how long the quote is valid. Responses past their validity date are flagged as expired.

## Compare

Expand the response comparison on the RFQ. Each supplier's price, lead time, minimum order and validity sit side by side. For a longer-term view, open **Purchasing › Suppliers › Compare** to see items against suppliers with a headline score and unit price per cell.

## Award

Choose **Award quote** on the response you want. The RFQ closes and a purchase order is created from the awarded quote, ready to send. See [Create a purchase order](/docs/how-to/create-a-purchase-order).

## Close or cancel

An RFQ with no acceptable response can be closed or cancelled. Illegal transitions are disabled with the reason shown.

## Related

- [Create a purchase order and send it on WhatsApp](/docs/how-to/create-a-purchase-order)